Idea Intake App

This Idea Intake app provides a structured way for legal teams and operations groups to collect and manage requests for new apps or enhancements to existing ones. It replaces ad hoc emails and hallway conversations with a simple, trackable process that helps app builders understand where demand is coming from and which ideas are likely to deliver meaningful time and cost savings, including future AI-enabled solutions.

The end users access a guided form to submit an idea either for a new app or for changes to an existing one. They capture core details about the problem, the proposed solution, and key time/cost data, including the billable hourly rates for each relevant timekeeper so that potential savings can be estimated. Submissions feed into a central data table where basic ROI calculations are applied, giving app builders and approvers an at-a-glance view of the likely impact of each idea.

Once an idea is submitted, the app builders or approvers receive an automated email with a link to an approval app. Within this approval app, the reviewer can see the full request, adjust or enrich the details, update the status, record ROI observations, and assign specific builders to the work. 

Key benefits include:

• Standardizes idea submission for new and existing apps across the firm or department.
• Captures billable rates and time assumptions to support simple, transparent ROI estimates.
• Centralizes approvals, status tracking, and builder assignments in one place.
• Creates an auditable pipeline of potential app and AI use cases.

This Idea Intake app helps app builders create a disciplined, data-informed intake and approval process for internal apps, making it easier to prioritize high-impact ideas and lay the groundwork for future AI-enabled solutions.

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